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Procurement and Administrative Officer, Manusher Jonno Foundation, Salary: Tk 40,000 (Consolidated)

প্রতিষ্ঠানঃ Manusher Jonno Foundation

পদের নামঃ Procurement and Administrative Officer

Application Deadline: 8 Jun 2024

Location: Anywhere in Bangladesh

Minimum Salary: Negotiable

Published: 23 May 2024

Additional Requirements: 

Qualification and Experience: The incumbent must have:

  • Minimum 5 years working experience in the relevant areas
  • Masters in any discipline/ Relaxable to highly experienced persons in this field.
  • Good communication and interpersonal skills and experience in working effectively in a multicultural environment
  • Age Limit: The age will be in between 30-45 Years, MJF will not consider any application beyond this age limit.

Responsibilities & Context:

The position is based in Dhaka with 20% field travel.


Procurement and Administrative Officer is a member of administrative team of Manusher Jonno Foundation. S/he will have the responsibility of procurement of goods, services and other administrative support of MJF. S/he will be responsible for ensuring the compliance of Govt. rules and regulations applicable for procurement as well as the donor rules and regulations. The incumbent will coordinate with the relevant program person during any procurement.

 Job Responsibilities (Procurement of products/Goods)

Act as focal person to process procurement and ensure compliance with procurement policy and procedures. Ensure procurement process is followed completely in all sort of procurement.

On receiving request of purchase, ensure PR, get it approved by the Director–F&A/relevant officials,

Initiate procurement of materials following the MJF Procurement policies

Act as Member Secretary of Procurement Committee by turns, convene procurement meetings. Prepare comparative statements/bid summaries and/or note for record in applicable cases; negotiate with vendors/service providers for quality of goods and services at reasonable price and present proposals for approval from relevant authority in the organization;

Prepare and Issue work order to the selected vendor (s), and also responsible to prepare all types of contracts following the Govt. rules like for procurement of goods and services and others as necessary.

Ensure compliance of Tax and VAT regulations in terms of procurement;

Development of RFQ for procurement of goods and services at the time of procurement through tendering;

Ensure receiving the quality goods supplied

Recommend/process vendors bills with relevant documents

Explore the vendors, review the documents, visit physically and finalize the vendor enlistments;

Update the vendors list with contact numbers, location, line of product and services etc. 

Facilitate enlistment of vendors/service providers, arrange orientation/briefing meeting for the vendors/service providers as and when necessary;

Assist Internal/External Auditors or Reviewers and make documents available for their review.

Job Responsibilities (Procurement of services/Consultant):

On receiving request of hiring any consultant, ensure PR, get it approved by the Director–F&A/relevant officials,

Initiate procurement of services/consultant following the MJF Procurement policies

Invite quotations, collect bids, analyze the bids, select vendor though procurement committee and issue Work Order

Arrange presentation to ensure the quality of proposals

Recommend/process vendors bills with relevant documents

Explore different consultant, list update in regular basis,

Update the consultant list with contact numbers, location, expatriate area etc. 

Arrangement of Travel and Accommodation:

Arrange Tickets for domestic and international travel by staff and Executive Director as per request/approval with competitive price

Arrange visa and insurance for international travel by staff

Review and process air ticket bills for payment

Ensure accommodation for field Travel inside and overseas

Arrange vehicle at field for the travellers; (Ensure updated list of vehicle suppliers in/outside Dhaka with contracts)

Arrange pick up and drop passengers from and to terminals

Vehicle related documentation and management:

Update the Road Tax, Fitness certificates, Route permits, Insurances and other permissions and authorization for MJF vehicles;

Preserve and update the list of vehicles with update documents;

Comparatives and work orders for MJF vehicles repair and services

Other Administrative Job:

  • Office Maintenance,
  • Store Management
  • Assets Management
  • Organize training/meeting/workshop internal and external
  • For detailed job description for this position, please click this link.

Compensation & Other Benefits:

  • The salary will be Tk 40,000 (Consolidated). No other benefits are applicable

Employment Status: Full Time

Job Location: Anywhere in Bangladesh

Apply Procedure: Hard Copy

For detailed job description for this position, please click this link.Application procedure: Interested candidates with above requirements are requested to submit application through online http://manusherjonno.org/ecircular/. The deadline for submission of the application is 08 June 2024.MJF`s commitment to safeguardingManusher Jonno Foundation is committed to preventing any unwanted behavior at work, including sexual harassment, exploitation and abuse, lack of integrity, financial misconduct, and is committed to protecting children and vulnerable adults as per policy. Manusher Jonno Foundation expects all MJF and project staff, vendors, and consultants, to abide by this commitment through MJF`s code of conduct. MJF places a high priority on ensuring rights and uphold respect and dignity of all people irrespective of class, caste, ethnicity, religion, physical condition and gender.Note: All offers of employment will be subject to satisfactory references and screening checks, including criminal records and fraudulence/corruption/ terrorism. Please note that Disclosure of Safeguarding-related Misconduct in Recruitment Processes is mandatory.Women are highly encouraged to apply.Manusher Jonno Foundation is an equal opportunities employer committed to diversity within the workplace.

Company Information: Manusher Jonno Foundation

Address: MJF Tower, 3 & 4 Haji Road, Avenue-3, Rupnagar Housing Estate, Section-2, Mirpur, Dhaka

Business: Manusher Jonno Foundation (MJF) is a non-government organization, working for Human Rights and Good Governance.

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